This page sets out the terms and conditions of membership of the
British Dental Association (‘the Association’, ‘the BDA’) and should be
read in conjunction with the ‘Articles of Association’ and the ‘Membership Definitions’ which contain provisions relevant to the operation of the British Dental Association and your membership.
Terms and Conditions and the content of membership packages (as defined
in the Membership Definitions) are subject to variation from time to
time. Variations will be notified in BDJ In Practice and on our website and the
latest version of these Terms and Conditions and the Membership
Definitions will be available here.
The Articles of Association may be found here: www.bda.org/aoa and the Membership Definitions may be found here: www.bda.org/definitions
Both are available on request from
British Dental Association
64 Wimpole Street
London W1G 8YS
calling 020 7563 4550.
Association has different tiers of membership (which are reflected in
‘membership packages’) to meet the differing needs of its members. The
current membership packages are listed on www.bda.org/definitions along with a description of the services and benefits available in each package.
ordinary privileges of trade union membership and copies of
publications made available to the membership as a whole are available
to all eligible members. In order to keep the benefits and privileges
relevant there may be changes from time to time, which will be
implemented only after notice to members through BDJ In Practice and the
A full definition of the membership packages, and the
benefits and privileges available in each, is given in the Association’s
‘Membership definitions’ (www.bda.org/definitions) (as the same may be amended from time to time).
Your BDA membership year
membership year starts on the date that
you join the Association (subject to adjustment should you upgrade from
one membership package to a more extensive one) (the ‘Membership Start
Date’). The membership year lasts for 12 months and becomes due for
renewal on the yearly anniversary of the Membership Start Date (the
In accordance with, and subject to, the
Articles of Association, your membership will be continued unless a
written cancellation (via letter or email) is received by the membership
team or payment is not received.
Shortly before your Membership
Anniversary we will send you notification of the renewal of your
membership for the forthcoming year (see ‘Renewing your membership’
below) and the relevant fees.
Service will commence and you will
have access to all package benefits and privileges from acceptance of
your application and you will lose the right to cancel your membership
as soon as the service has commenced.
Minimum membership period
order to allow the Association to plan its resources and thereby offer a
reliable service to members we require that all members maintain their
membership for a minimum period of 12 months from joining (or upgrade if
applicable) (the ‘Minimum Membership Period’).
The Minimum Membership Period runs for 12 months from the Membership Start Date as defined above.
Moving from one membership package to another
may move from their current membership package to a more extensive
membership package (if such a package exists) at any time. At the point
of so doing, your Membership Start Date will be reset, a new Minimum
Membership Period will begin. Your new package will be available from
the date of your move.
Once the Minimum Membership Period has
elapsed, you may move from your current membership package to a cheaper
package at any time with no Minimum Membership Period.
In order to
allow for the necessary arrangements to be made the Association
requires one month’s notice to do this (notice may be given 30 days
before the end of the Minimum Membership Period to move to a cheaper
membership package on the Membership Anniversary.)
Changes to your membership package can be made by accessing the ‘Managing your membership’ section of the website (www.bda.org/updatedetails) or by contacting the membership team.
Compliance with service policies
to certain services within the membership packages will be governed by
policies (see ‘Membership definitions’) as published on the
Association’s website (www.bda.org/definitions).
Members wishing to access those services must abide by the relevant
policies as amended from time to time. The Association reserves the
right to refuse continuing access to a service if the terms of the
relevant service policies are broken.
The Association reserves the
right to place restrictions on access to certain services (see
‘Membership definitions’) as it determines from time to time. Whether
these restrictions apply to any particular case or member will be
assessed by the team providing the service. In the event of a dispute
with regard to the applicability of the restrictions the matter may be
referred to the Complaints Panel whose decision will be final.
the Minimum Membership Period of 12 months cancellations are not
permitted. To the extent payment has not been received at the relevant
anniversary, any outstanding balances must be paid on cancellation.
may cancel your membership by notifying the membership team, such notice to expire after the Minimum Membership
Period has elapsed. The Association requires at least one month’s
notice for membership cancellations.
The notice period will be
calculated from the point of receipt of the cancellation instruction by
the membership team and our aim is to acknowledge membership
cancellations within one week of receipt. For this reason, if you have
not received a response to your resignation within two weeks, it is
essential that you contact the membership team to ensure that your
letter or email has been received.
If you pay for your
subscription by monthly or quarterly Direct Debit payments, the Direct
Debit instruction will be cancelled by the BDA from the effective date
of the expiry of the notice period no further payments will be taken,
providing that no outstanding amounts are owed.
Please note that
if you cancel your Direct Debit instruction this will not automatically
cancel your membership. It is therefore important that you contact the
membership team as soon as possible if you wish to resign from
If you decide to leave the Association, we would
appreciate it if you would tell us why. The membership team may ask you
to complete a short survey, which will help us improve our services and
better meet your needs in the future.
Right to Cancel - "Cooling Off Period"
Our cooling off period is valid for 7 days from the date you join or upgrade your membership. You will only be allowed to cancel if you have not accessed or made use of any of the services which are available to BDA members.
If you upgraded your membership, you will revert back to your original level and the usual terms and conditions will apply for continuing your membership.
Termination of membership
Association may terminate your membership according to the provisions
of Article 17 and 18 of the Articles of Association. If membership is
terminated by expulsion no refund of membership subscriptions will be
made and any balance due for the Minimum Membership Period shall remain
due and payable.
On cancellation taking effect or on other
termination the benefits of the membership package will cease and you
will not be entitled to the benefit of any part of the package to be
provided or fulfilled after the date of cancellation/termination.
Subscription fees for all BDA membership categories are published here.
Membership fees vary depending on the membership package selected,
payment method, and eligibility for any concessionary rates that may be
made available from time to time.
The subscription fees will be subject to annual review and the website updated accordingly.
Concessionary rates and eligibility criteria
Association may, at its discretion, make concessionary rates of
membership available from time to time. The current available
concessionary rates are published here along with the eligibility criteria for each rate.
of eligibility for concessionary rates is based solely on the published
criteria and the Association’s decision in this matter is final. We
reserve the right to request documentary evidence if necessary in order
to make this assessment.
Eligibility for a concession in one
membership year does not necessarily imply continuing eligibility for
future membership years.
From time to
time the Association may make special offers to encourage member
recruitment. These offers may include incentives that vary the terms and
conditions as laid out here (for example, by offering ‘13 months for
the price of 12’) for those eligible for and who accept such offers
These terms and conditions will be varied only
as regards the Eligible Acceptances and only to the extent specified in
the material accompanying the membership offer in question, all other
aspects of these terms and conditions remain in force as regards all
members (including Eligible Acceptances) unless otherwise notified.
The Association regularly runs a 'three month free trial' offer, normally to foundation dentists/vocational trainees at a relevant event. Those who take up this offer may do so only once.
Paying for your membership
can pay for your BDA membership by Direct Debit, debit or credit card
or cheque. Many members appreciate the convenience of Direct Debit, as
this allows membership to be renewed at the relevant rate automatically
at your membership anniversary.
Changes to your payment method can be made by contacting the membership team.
Claiming tax relief
BDA is an Inland Revenue approved (list 3) professional body. If you
are a UK tax-payer, your membership fee may be tax deductible (eligible
for tax relief). Illustrations of the savings that may be made by
claiming tax relief are available here. If in any doubt, you should contact your tax advisor.
you first join the Association, or on renewal of membership, you will
be provided with a ‘Confirmation of payment or renewal’ receipt. Please
keep this safe as it can be used as evidence when reclaiming your tax.
Unpaid subscription fees
BDA is a ‘not-for-profit’ organisation, and membership subscriptions
form the majority of the income for the Association. Unpaid subscription
fees therefore impact directly on our ability to plan and provide
services for members. Consequently the Association reserves the right
take necessary steps to recover unpaid subscription fees, including
legal action where necessary.
In any circumstance where the
subscription fees remain unpaid following the due date for payment, the
Association specifically reserves the following rights:
a. to demand immediate payment of any outstanding sums due
b. to withdraw the facility to make subsequent payments by instalment
c. to charge an administration fee of £25 plus any costs of recovery
d. to add interest to any outstanding amounts at 4% above Bank of England base rate.
you anticipate any problems with the payment of your subscription,
please contact the membership team at the earliest opportunity to
discuss. In particular, please ensure that you contact the membership
team if you intend to cancel your Direct Debit instruction and/or use
another form of payment, otherwise the BDA will incur bank charges for
seeking a Direct Debit payment without an active mandate.
have asked us to collect from a specific account and our request is
returned by your bank as 'unpaid' on more than three occasions, we will
ask you for details of another bank account from which the BDA can
successfully collect your payment and reserve the right to pass on any
administration charges that may have been incurred as a result.
agree that any outstanding amounts on your membership account must be
cleared on termination (and for the avoidance of doubt) before you can
be re-admitted to membership of the Association.
cancellation of membership or a change in membership package, members
who have paid in advance may have a credit on their membership account.
In this situation (once any applicable notice periods have been applied
or any other outstanding sums deducted) a refund may be due. This can be
paid either by cheque or held on the membership account to defray
future membership subscription fees.
Renewal of your membership
accordance with, and subject to, the Articles of Association, your
membership will be continued unless a written cancellation (via letter
or email) is received by the membership team.
The amount due from
you in respect of the next membership year will be included in your
renewals notice prior to your Membership Anniversary. If you pay by Direct Debit, fees will be taken at the new rate unless we receive
notice of change of membership or termination.
Payment for renewed membership
you pay your membership subscription by cheque, credit or debit card,
it is essential that your payment reaches the Association one week
before the Membership Anniversary, to ensure that your membership is not
cancelled by us due to default. For your convenience, you will be
offered the option to pay by Direct Debit. This has the advantage that
your membership can be renewed automatically each year without the need
for you to contact the membership team.
If you have elected to pay
by Direct Debit, we will continue to endeavour to collect your
subscription fees for each year from the account notified.
Future subscription fees
fees will be determined in accordance with the Articles of Association
and prior to the Membership Anniversary we will write to you to inform
you of the subscription fees for your membership package for the
forthcoming year, which will be the fees in force at the time of the
How we communicate with you
you join the Association, you provide us with your personal details,
including your address and email. By giving us this information you are
agreeing that the Association may contact you from time to time (by
email, SMS text message or post), with information related to services,
products and events.
You may, at any time, opt out of receiving
communications from the Association, change your contact details or set
your email preferences, using the ‘Manage my membership’ section of the
website or by contacting the membership team.
take your privacy very seriously. Occasionally, in order to enhance
your membership, the BDA may provide selected information (excluding
‘sensitive personal data’) to other organisations. This will only be
done, however, when the BDA has approved by licence or other agreement
the way in which those organisations will use the information, with a
view to improving the value of BDA membership.
If you do not wish other organisations to receive any information about you, please visit (www.bda.org/mybda) to opt out, or contact the membership team.
The Association aims to provide
all members with a high level of service and to deliver the benefits and
privileges of membership as laid out in the Membership Definitions.
there may be times when, for whatever reason, the service provided does
not meet members’ expectations. Should this occur, in the first
instance we encourage members to contact the particular department of
the Association in question to discuss the matter and to give us the
opportunity to investigate and assess the complaint.
There is also a formal complaints procedure that may be followed, full details of which may be found on the website at www.bda.org/complaints.
Contact the membership team
Tel: 020 7563 4550
Fax: 020 7563 4556